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Salary Slip Generator

Salary Slip Generator is part of Toolspire and is ready as soon as this page loads. Create a clean, professional payslip in minutes — enter the salary structure once, and PF, ESI, loss of pay and net pay are worked out for you every month.

Runs in this tabFreeNo account

On this page

What you can do here

Statutory deductions

PF and ESI follow the current rates and limits, so you don’t calculate them by hand.

Loss of pay

Enter the paid days; every earning is pro-rated automatically.

Your branding

Company logo, address and colours on a clean, printable layout.

Month to month

Save the structure once and create next month’s payslip in a click.

Net pay in words

Written the Indian way — lakh and crore, rupees and paise.

Private

Salary details stay on this device; nothing is uploaded or stored online.

The sequence

How to make a salary slip

  1. 1

    Enter company and employee

    Add the company name and logo, then the employee’s name, ID, designation, PAN, UAN and bank.

  2. 2

    Set the salary

    Enter each earning for a full month — or type the monthly gross and press Split.

  3. 3

    Check deductions

    PF and ESI are worked out; add professional tax, TDS and any other deductions, and the paid days.

  4. 4

    Download

    Press Download PDF. Next month, press Next month and change only what’s different.

Worth knowing

  • Salary Slip Generator on Toolspire: makes a one-page A4 payslip PDF with your company logo, employee details, earnings, deductions and net pay in figures and words.
  • Works out employee PF (12% of Basic + DA, with the optional ₹15,000 wage ceiling) and ESI (0.75% while the monthly gross is ₹21,000 or less, rounded up).
  • Adds professional tax, TDS and any other deductions such as loans or advances.
  • Handles loss of pay: earnings are paid for the days worked, with monthly and earned amounts shown side by side.
  • Can show the employer’s PF and ESI and the month’s cost to company, and split a monthly gross into Basic, HRA and special allowance.
  • Everything is saved only in this browser; press Next month to make the following payslip.

How the deductions are calculated

DeductionRule used
Provident fund (PF)12% of Basic + DA; with the wage ceiling, on at most ₹15,000 (₹1,800 a month)
Employer PFAnother 12%: 8.33% to the pension scheme (on up to ₹15,000) and the rest to PF
ESI (employee)0.75% of gross pay when the monthly gross is ₹21,000 or less, rounded up to the rupee
ESI (employer)3.25% of gross pay on the same condition
Professional taxSet by each state, up to ₹2,500 a year — enter your state’s amount
TDSIncome tax deducted at source, as worked out for the employee’s regime

Loss of pay

When an employee is paid for fewer days than the month has, each earning is reduced in proportion: earned = monthly amount × paid days ÷ days in the month. For example, ₹45,000 Basic with 27 of 30 days paid gives ₹40,500. PF and ESI are then worked out on the reduced pay.

FAQ

Questions about Salary Slip Generator

Where does Salary Slip Generator run?

Salary Slip Generator runs in this tab on Toolspire. What you type or drop in is not sent to us and is not stored on a server.

Is this salary slip generator free?

Yes — free, without sign-up or watermark, for as many employees and months as you like.

How is PF calculated on a payslip?

The employee contributes 12% of Basic + DA. Most employers apply it on wages of at most ₹15,000, which caps it at ₹1,800 a month; switch the ceiling off to use the full Basic.

When is ESI deducted?

When the employee’s gross pay is ₹21,000 a month or less. The employee pays 0.75% and the employer 3.25%, both rounded up to the next rupee.

Is a computer-generated payslip valid?

Yes. Payslips from payroll software are routinely accepted without a signature; the PDF says it is computer-generated. Some banks or landlords may ask for a stamped copy or a salary certificate.

Where is my data stored?

Only in this browser. Download a backup file to keep the details or move them to another computer.

Keep going

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